Question 1

How to add a contact

Accepted Answer

Keep track of every recruiter, hiring manager, and connection involved in your job search.

Add a contact manually:
1. Go to Contacts and click Add Contact
2. Enter their name, title, company, and email
3. Choose a contact type (recruiter, hiring manager, referral, or connection)
4. Link the contact to one or more jobs

Add a contact with AI Quick Capture:
1. Click Quick Capture
2. Paste text from a LinkedIn profile
3. AI fills in the name, title, company, and email automatic

Question 2

Set up follow-up reminders

Accepted Answer

Orbit creates follow-up reminders for you automatically based on your activity and timelines.

Job-related reminders:
- Send a thank-you after an interview
- Follow up on applications with no response
- Respond to an offer before the deadline
- Check in on jobs stuck in screening

Contact-related reminders:
- Reach out to contacts going cold (14 or more days with no interaction)
- Log an activity for new contacts you have not engaged with yet
- Reconnect with warm contacts after a reject

Question 3

Import contacts from LinkedIn

Accepted Answer

Add your LinkedIn connections to Orbit in bulk using a CSV file.

Export your connections from LinkedIn:
1. Go to linkedin.com/mypreferences/d/download-my-data
2. Request your data archive
3. Download and extract the ZIP file
4. Find the Connections.csv file inside

Import into Orbit:
1. Go to Settings > Your Data
2. Click Import LinkedIn CSV
3. Upload your Connections.csv file
4. Review the imported contacts and confirm

What gets imported:
- First and last name
- Co

Question 4

Organize contacts by type

Accepted Answer

Assign a type to each contact so you can filter, sort, and prioritize your outreach.

Contact types:
- Internal Recruiter — A recruiter who works at the hiring company
- Agency Recruiter — A recruiter at a third-party staffing agency
- Executive Recruiter — A recruiter at a senior-level search firm
- Hiring Manager — The person who would manage you in the role
- Referral — Someone who referred you or can provide a referral
- Connection — A general professional contact

Question 5

Get more from your contacts

Accepted Answer

Get more out of your contacts with activity tracking, relationship insights, and AI-powered Quick Capture.

Activity timeline:
Every interaction with a contact is logged as a timeline. Click the Timeline tab on any contact to see:
- Emails, phone calls, and meetings
- Notes and observations
- Status changes on linked jobs

Relationship strength:
A colored dot on each contact card shows how active the relationship is:
- Green — You interacted within the last 7 days
- Yellow —

Question 6

Get AI follow-up suggestions

Accepted Answer

When a follow-up reminder appears on your dashboard, you can ask AI to draft a suggested message.

How to use it:
1. Find a follow-up reminder on your Today or Week dashboard
2. Click the sparkle icon button on the reminder row
3. AI generates a personalized follow-up email based on the job details, contact info, and your recent activity history
4. The suggestion appears inline with Copy and Open Email buttons

The AI references specific details from your interactions — if you had an intervi

Question 7

Add notes to contacts

Accepted Answer

Notes let you track important context about each contact that helps personalize your outreach.

What to track:
- How you met (referral, LinkedIn, event)
- Conversation topics and insights
- Their communication preferences
- Key dates (birthday, work anniversary)
- Hiring timeline or internal intel

How to add:
1. Open a contact from the Contacts page
2. Find the Notes field in the detail panel
3. Type your notes — they save automatically

Where notes are used:
- AI features (Scout Ch

Question 8

Link contacts to jobs

Accepted Answer

Linking connects a contact to a job opportunity, creating a bidirectional relationship.

How to link:
- From a job: Open the job, scroll to Linked Contacts, click "Add Contact"
- From a contact: Open the contact, find the Jobs section, click "Link Job"
- From Quick Capture: After AI parses a contact, suggested jobs appear as clickable pills

What linking enables:
- Contact appears in the job's Linked Contacts section
- Job appears in the contact's linked jobs
- Interview Prep includes li

Question 9

Building your network from scratch

Accepted Answer

Even if you have zero professional contacts, you can build a meaningful network during your job search.

Start with who you know

Add these people to Orbit as contacts:
- Former coworkers and managers
- College friends in your industry
- People you've met at events or online
- Family friends who work in relevant fields

Set their contact type (Connection, Referral, etc.) and link them to relevant jobs.

Reach out on LinkedIn

For each job you're excited about:
1. Search LinkedIn for people