Question 1

Get started with Orbit

Accepted Answer

Orbit helps you stay organized throughout your entire job search, from the first application to the final offer.

What you can do with Orbit:
- Track jobs — Manage every application on a drag-and-drop Pipeline board
- Compare offers — Evaluate competing offers side by side in the Offer War Room
- Manage contacts — Keep track of recruiters, hiring managers, and referrals
- Visualize your network — See how your jobs, contacts, and companies connect in Atlas
- Schedule events

Question 2

How to add a job

Accepted Answer

You can add a job to your pipeline in several ways.

From the app:
1. Click the + button in the top navigation and select Add Job
2. Enter the company, role, and other details
3. Click Save

Other ways to add a job:
- Jobs page — Click Add Job at the top of the Jobs page
- Paste a URL — Paste a job posting URL when adding a job, and Orbit fills in the details automatically using AI
- Keyboard shortcut — Press N from anywhere to open Quick Add
- Command P

Question 3

Use your Dashboard

Accepted Answer

Your Dashboard gives you a complete picture of your job search at a glance.

What you will find on your Dashboard:
- Morning Brief — A full-screen greeting that adapts to your mood (shows once per session)
- Weekly Digest — A performance summary and recommendations for the week ahead
- Summary cards — Key metrics like total applications, interviews, and offers
- Today Focus — The most important actions you should take right now
- Goals — Activity rings showing your daily

Question 4

Use the Command Palette

Accepted Answer

The Command Palette lets you search, navigate, and take action from anywhere in Orbit.

Open the Command Palette:
Press Cmd/Ctrl + K from any page.

What you can do:
- Type a company or role name to jump to a job
- Type a contact name to open their details
- Type a page name like Dashboard, Jobs, or Calendar to navigate there
- Type "add job", "add contact", or "add event" to create something new
- Type "help" to open the Help Center
- Your recently accessed items appear

Question 5

Use keyboard shortcuts

Accepted Answer

Navigate Orbit faster with keyboard shortcuts.

Shortcuts:
- Cmd/Ctrl + K — Open the Command Palette
- N — Quick Add (create a job, contact, or event)
- ? — Open the Help Center
- Left/Right arrows — Move between tabs
- Up/Down arrows — Switch between navigation layers
- Escape — Close any modal or popover

Tip: Press Cmd/Ctrl + K to search your jobs, contacts, and pages all from one search box. It is the fastest way to get anywhere in Orbit.

Question 6

Use Orbit offline

Accepted Answer

Orbit works without an internet connection so you can keep working anywhere.

What happens when you are offline:
- The app loads from your browser's cache, so it opens instantly
- Your data is stored on your device for fast access
- Any changes you make are saved locally and sync automatically when you reconnect
- If you make several changes to the same item, only the latest version is sent

Install Orbit on your device:
You can install Orbit as an app on your phone, tablet, or computer

Question 7

Set up the browser extension

Accepted Answer

Save jobs from any job board to your pipeline without leaving the page.

Set up the extension:
1. Install the Orbit extension from the Chrome Web Store or Safari Extensions
2. Sign in to Orbit in your browser
3. Go to Settings > Account > Extension Tokens and click Generate Token
4. Paste the token into the extension popup

Save a job:
1. Open any job posting on LinkedIn, Indeed, Greenhouse, Lever, or another job board
2. Click the Orbit icon in your browser toolbar
3. Review the

Question 8

Customize your Dashboard layout

Accepted Answer

Rearrange widgets on your Dashboard so the information you care about most is front and center.

Reorder widgets:
1. Hover over any widget card until you see the grab cursor
2. Click and hold, then drag the card to a new position
3. Release to drop — other widgets shift to make room
4. Your layout saves automatically and syncs across devices

What you can rearrange:
- Widget grid — Follow-ups, Events, Runway, Goals, Today Focus, and more
- Stat cards — The summary metrics in Miss

Question 9

Sync your data across devices

Accepted Answer

Your data syncs automatically across all your devices and browser tabs in real time.

How it works:
- Every change you make saves instantly on your device and pushes to the cloud in the background
- Your other devices receive updates within seconds
- If you go offline, your changes are saved and sync automatically when you reconnect

Check your sync status:
- Look for the green dot on your profile avatar in the top navigation
- Green means you are connected and syncing
- No dot

Question 10

Search with AI matching

Accepted Answer

Find jobs and contacts by meaning, not just keywords, using AI-powered search.

Set up AI search:
1. Go to Settings > Preferences > AI Provider
2. Enter your OpenAI API key
3. Orbit indexes your jobs and contacts automatically in the background

What you can search for:
- Similar jobs — Find jobs in your pipeline that are similar to a specific one
- Contacts for a job — Find the best people in your network for a particular role
- Resume match — See which jobs best match y

Question 11

Morning Brief

Accepted Answer

Morning Brief is a full-screen greeting that appears once each session when you open your Dashboard.

What you will see:
- A time-of-day greeting (Good morning, Good afternoon, or Good evening) with your first name
- A motivational subtitle that adapts to your recent mood history
- Stat pills showing interviews today, follow-ups due, and your current streak

How the tone adapts:
Orbit reads your last 7 days of mood check-ins and picks a tone:
- Celebratory — When your mood is great a

Question 12

Quiet Mode

Accepted Answer

Quiet Mode automatically softens your Dashboard when you have been having a tough stretch.

When does it activate?
Quiet Mode turns on when 3 or more of your last 7 mood check-ins were rough or struggling. It turns off automatically when your mood improves.

What changes in Quiet Mode:
- A gentle green card appears on your Dashboard: "It's okay to take a break"
- Follow-up reminders show only high-priority items (offers, interviews) and are limited to 3
- Today's Focus hi

Question 13

Week in Review

Accepted Answer

Week in Review is a summary card that appears on your Dashboard every Sunday.

What you will see:

What moved forward:
- Applications submitted this week
- Interviews completed
- Offers received
- New contacts added
- Jobs that advanced to a new stage

Gone quiet (hidden in gentle mode):
- Applications with no activity for 7 or more days

vs. your average (hidden in gentle mode):
- This week's applications and connections compared to your 4-week average
- Green or orange indicato

Question 14

Focus on what matters today

Accepted Answer

The Today Focus widget on your Dashboard shows you the most important things to do right now.

What you will see:
- Overdue follow-ups — Contacts and jobs that need your attention
- Upcoming interviews — Interviews scheduled today or tomorrow
- Stale applications — Jobs you applied to with no activity for 7 or more days
- Expiring offers — Offers with deadlines approaching
- Contacts going cold — Key contacts you have not interacted with recently
- Unlinked jobs —

Question 15

Use the Week tab

Accepted Answer

The Week tab sits between Today and Trends in your dashboard navigation. It gives you a weekly perspective on your job search with four sections:

Weekly Follow-ups Due shows all reminders for the current week, paginated 3 at a time with chevron navigation.

Weekly Upcoming lists all actions due this week (Monday through Sunday), not just today.

Week in Review shows your weekly stats at a glance: applications submitted, interviews, offers, and new contacts in a compact grid. Below t

Question 16

Dashboard tabs explained

Accepted Answer

Your dashboard is organized into tabs, each with a different time horizon and purpose. In Focus mode, only the Today tab is visible. Switch to Full mode to see all tabs.

Today — Your daily command center. Shows your greeting, mood check-in, agent suggestions, follow-ups due today, today's focus items, offers, upcoming actions, interview prep, and daily digest. Everything is scoped to what matters right now.

Week — Your weekly perspective. Shows all follow-ups for the week, all upcoming

Question 17

Use Career Mode

Accepted Answer

Career Mode activates when you accept a job offer, shifting Orbit from job search to onboarding support.

How to activate:
1. Move a job to "Offer" status and accept it
2. Career Mode banner appears on the dashboard
3. Click "Start Career Mode" to begin your 90-day onboarding journey

Features:
- Onboarding Journal: Daily reflection prompts across 3 phases: Orientation (days 1-30), Contribution (days 31-60), and Impact (days 61-90). Each phase adapts its questions.
- Career Milesto

Question 18

Today's Focus

Accepted Answer

Today's Focus shows your most important daily action items on the Today dashboard tab.

What it shows (in priority order):
1. Interviews today (purple) — Jobs with interviews scheduled for today
2. Overdue actions (orange) — Past-due next actions on your jobs
3. Fresh jobs (green) — Recently posted jobs you saved (under 3 days old)
4. Stale applications (gray) — Applications with no response after 14+ days
5. Suggested next moves (blue) — Jobs missing a next action

Pag

Question 19

Reorder your dashboard

Accepted Answer

Every section and widget on your dashboard can be rearranged by dragging.

How to reorder:
1. Find the six-dot grip handle on the left side of any section header
2. Click and drag up or down to move it
3. Release to drop in the new position

What can be reordered:
- Today tab sections: Wellness, Follow-ups, Today's Focus, Offers, Widgets, Upcoming, Interview Prep
- Week tab sections: Follow-ups, Upcoming, Week in Review, Weekly Digest, Coaching, Patterns
- Trends tab sections:

Question 20

Notifications

Accepted Answer

Orbit sends in-app and browser notifications for important events.

In-app notifications appear in the bell icon in the top nav. They include:
- Offer received
- Interview reminders
- Follow-up reminders (high priority)
- Subscription events (payment issues, upcoming charges)

Browser notifications require permission. When enabled, high-priority follow-up reminders and interview alerts trigger system notifications even when Orbit is in the background.

To enable browser notifications:

Question 21

What's New

Accepted Answer

The What's New section shows recent updates and new features added to Orbit.

Where to find it:
- Click the bell icon in the top nav
- Look for the "What's New" tab

New releases are marked with version numbers and dates. Each entry describes what changed and any new features you can try.

Question 22

How cross-device sync works

Accepted Answer

Orbit syncs your data across devices using Supabase Realtime (Pro/Ultra only). Here's everything you need to know about how it works.

How real-time sync works

1. You make a change (add a job, update a contact, etc.)
2. The change saves to localStorage instantly (for speed)
3. The change is pushed to Supabase in the background
4. Other devices receive the change via WebSocket in real-time
5. Their localStorage updates and the UI refreshes

This happens in under a second for most changes.

Question 23

Share milestones

Accepted Answer

Milestones mark key achievements in your job search that you can share.

Types of milestones:
- First application submitted
- First interview
- First offer received
- Goal streaks (7-day, 30-day)
- Custom milestones (Career Mode)

How to share:
1. When a milestone is reached, a popup appears
2. Click "Share" to generate a shareable card
3. Download the card as an image or copy the link

Career Mode milestones: When Career Mode is active (after accepting an offer), you can add custom

Question 24

Send feedback

Accepted Answer

Help improve Orbit by sending feedback directly from the app.

How to send:
1. Click the feedback button (speech bubble icon) in the top nav
2. Choose a category: Bug, Feature Request, or General
3. Write your message
4. Click Send

What happens:
- Your feedback is stored securely
- It includes your app version for context
- The team reviews all submissions

Bug reports: Include what you were doing, what you expected, and what happened instead. Screenshots help too.

Feature reques

Question 25

Enable browser notifications

Accepted Answer

Browser notifications alert you to important events even when Orbit is in the background.

What triggers notifications:
- High-priority follow-up reminders
- Interview reminders (day of)
- Offer received
- Subscription events (payment issues, upcoming charges)

How to enable:
1. Click the bell icon in the top nav
2. Click "Enable Notifications" when prompted
3. Allow notifications in your browser permission dialog

Troubleshooting:
- Safari macOS: Orbit uses a Service Worker for

Question 26

Your first week using Orbit

Accepted Answer

Welcome to Orbit. Here's a simple plan for your first week to get the most out of the app.

Day 1: Set up your profile

1. Add your name and photo in Settings > Profile
2. Choose your career stage in Settings > Preferences (this personalizes your experience)
3. Optional: Set up an AI API key if you want AI features (see "Complete guide to AI API keys")

Day 2: Add your first 5 jobs

1. Click "Add Job" from the Jobs page
2. Enter the company, role, and paste the job URL
3. Set the status (S

Question 27

Why use Orbit instead of a spreadsheet?

Accepted Answer

If you're tracking jobs in a spreadsheet, email, or sticky notes, here's what Orbit does that those can't.

What a spreadsheet can't do

- Remind you to follow up. Orbit watches your pipeline and nudges you when applications go stale, contacts go cold, or interviews need thank-you notes.
- Connect people to opportunities. Link contacts to jobs so you always know who to reach out to at each company.
- Track your momentum. See weekly patterns, conversion rates, and trends that revea

Question 28

Using Orbit without AI features

Accepted Answer

Orbit includes hosted AI on Free, Pro, and Ultra plans. Here's an overview of what works with and without AI.

What works without AI

Everything except 6 features:
- Pipeline tracker — Add jobs, change statuses, track progress
- Contact management — Add contacts, link to jobs, track interactions
- Calendar — Schedule interviews, set reminders, subscribe to iCal feed
- Follow-up reminders — Automatic nudges when jobs go stale
- Dashboard — Today's Focus, Week in Review, Tre

Question 29

Just got laid off? Start here.

Accepted Answer

Getting laid off is jarring. Before you jump into applications, take a breath. Orbit is designed to support you through this.

First: take care of yourself

This is a normal reaction to an abnormal situation. You didn't fail. Companies make business decisions that aren't about you.

1. Do a mood check-in. Be honest about how you're feeling. There's no wrong answer.
2. Try the breathing exercise. Tools > Wellness > Exercises. Four minutes can reset your nervous system.
3. Set your ca

Question 30

Applying but not getting interviews?

Accepted Answer

You've been applying and hearing nothing back. That's frustrating. Let's diagnose what might be happening.

Check your numbers first

Go to Dashboard > Trends and look at your conversion funnel.

- Response rate below 10%? This is common. The average is 5-15%. If you're in that range, you may just need more volume.
- Response rate below 5%? Something in your application might need adjustment.

Common reasons (and fixes)

1. Resume doesn't match the job description
Use Orbit's R

Question 31

Feeling burned out from your job search?

Accepted Answer

Job search burnout is real. If you're feeling exhausted, overwhelmed, or hopeless, that's a signal to adjust — not to push harder.

Signs you might be burned out

- Dreading opening job boards
- Applying carelessly just to hit a number
- Feeling worse after each rejection
- Avoiding follow-ups because "what's the point"
- Difficulty sleeping or constant anxiety

What to do in Orbit

1. Turn on Quiet Mode
Your dashboard will show fewer metrics and more encouragement. It doesn't stop tra

Question 32

You got an offer! Now what?

Accepted Answer

Congratulations! An offer means your preparation paid off. Here's how to handle it well.

In Orbit

1. Change the job status to "Offer"
2. Enter offer details in the War Room: base salary, bonus, equity, benefits
3. Check the deadline — How long do you have to respond?

If you have ONE offer

- Don't accept immediately (unless it's your dream job and you're certain)
- Take 24-48 hours to review
- Use Scout Chat: "Help me evaluate this offer from company"
- Check Trends > Insi

Question 33

Switching careers? How Orbit helps

Accepted Answer

Career changers face unique challenges: different resume expectations, unfamiliar networks, and self-doubt about qualifications. Orbit supports all of this.

Set your career stage

Go to Settings > Preferences and select "Career Changer." This adjusts Orbit's tone and advice to focus on transferable skills and positioning.

Resume strategy

1. Set up your Candidate Profile with emphasis on transferable skills
2. Use Resume Tailor for every application — it highlights connections between yo

Question 34

First job search? A guide for new graduates

Accepted Answer

Your first job search can feel overwhelming. There's no rulebook, and everyone gives different advice. Here's a practical guide using Orbit.

Set realistic expectations

- The average job search takes 3-6 months
- You'll probably apply to 50-100+ jobs
- Most applications won't get a response (that's normal, not personal)
- Your first job doesn't define your career

Getting started

1. Set your career stage to "New Graduate" in Settings > Preferences
2. Set up your Candidate Profile

Question 35

Is this normal? Job search benchmarks

Accepted Answer

Job searching is confusing because nobody talks about what's "normal." Here are real benchmarks so you know where you stand.

Application numbers

- Average applications to land an offer: 100-200
- Response rate (any response): 5-15%
- Interview rate: 5-10% of applications
- Offer rate: 20-30% of interviews

Check your numbers in Dashboard > Trends > funnel metrics.

Timeline

- Average job search length: 3-6 months
- Time from application to first response: 1-3 wee

Question 36

How Orbit compares to other job search tools

Accepted Answer

There are many ways to track a job search. Here's how Orbit compares to the most common alternatives.

Orbit vs. Spreadsheets (Google Sheets, Excel)

| | Spreadsheet | Orbit |
|---|---|---|
| Setup time | Custom from scratch | Ready in 2 minutes |
| Follow-up reminders | Manual or none | Automatic |
| Contact linking | Manual columns | Bidirectional links |
| Interview prep | None | AI-generated materials |
| Mood/wellness tracking | None | Built-in |
| Resume tailoring | None | AI-powered pe

Question 37

Supported browsers and devices

Accepted Answer

Orbit is a web application that works in any modern browser. Here's what we test and support.

Primary (tested daily by our team)

- Safari on macOS — Our primary development browser. Heavily tested.
- Safari on iPhone — Tested on iPhone 14/15/16. Full mobile experience.
- Safari on iPad — Tested for tablet layout.
- Chrome on macOS — Second most-tested browser.

Fully supported

- Chrome (macOS, Windows, Linux, Android)
- Safari (macOS, iOS, iPadOS)
- Firefox (

Question 38

Best job tracker apps in 2026

Accepted Answer

There are dozens of ways to track your job search. Some people start with spreadsheets, others use project management tools, and a growing number use purpose-built job search platforms. Here is an honest overview of the best job tracker apps in 2026, with real pros and cons for each.

Orbit

Orbit is a full job search CRM with AI resume tailoring, contact management, follow-up reminders, financial runway planning, and a built-in wellness coach. It uses a privacy-first model where your data li

Question 39

How to organize your job search

Accepted Answer

A disorganized job search is slower, more stressful, and more likely to result in missed opportunities. Whether you are applying to 10 jobs or 100, having a system makes the difference between landing interviews and losing track of where you stand. Here is a seven-step guide to organizing your job search.

1. Choose one place for everything

The biggest organizational mistake is spreading your search across too many tools: a spreadsheet here, notes on your phone there, bookmarks in three brow

Question 40

Job searching in the age of AI

Accepted Answer

AI is transforming the job market in ways that affect every job seeker, whether you work in tech or not. Understanding what is happening and how to adapt is now a core job search skill.

What the research says

Recent studies on AI and the labor market reveal a nuanced picture. Computer programming is among the most exposed occupations, with research suggesting up to 75% of coding tasks could be augmented or automated by AI tools. Young workers entering the field have seen measurable impacts:

Question 41

How many jobs should I apply to per week?

Accepted Answer

This is one of the most common job search questions, and the answer depends on your career level, industry, and how you define "apply."

The short answer

For most job seekers, 10 to 15 quality applications per week is the optimal range. This translates to roughly 2-3 applications per day during the work week. Over a typical 3-6 month search, that adds up to 100-200 total applications.

Why quality matters more than quantity

Studies consistently show that tailored applications (custom

Question 42

Job search CRM: what it is and why you need one

Accepted Answer

If you have never heard the term "job search CRM," you are not alone. CRM stands for Customer Relationship Management, and it is a tool that salespeople have used for decades to track leads, follow-ups, and deals. A job search CRM applies the same concept to your job search, where the "deals" are job opportunities and the "leads" are contacts, recruiters, and hiring managers.

Why the CRM model works for job searching

A job search is, at its core, a pipeline. You discover opportunities, appl

Question 43

Add jobs and contacts with AI smart input

Accepted Answer

The quick capture dialog uses AI to auto-fill job and contact details from pasted text.

Add a job (Cmd+Shift+N):
1. A smart textarea appears by default
2. Paste a job URL, a full job description, or type something short like "Senior Engineer at Stripe"
3. Click Parse or press Enter
4. If you pasted a URL, Orbit fetches and parses the page automatically
5. If you pasted text, AI extracts company, role, location, salary, and tags
6. Review the summary card and click Save or Edit det

Question 44

Focus and Full dashboard modes

Accepted Answer

Orbit's dashboard has two modes: Focus and Full. Switch between them using the toggle next to the date on your dashboard.

Focus mode:
Shows only the Today tab with your most important action items. The tab bar is hidden for a clean, distraction free view. Focus mode keeps:
- Agent suggestions (what to do next)
- Follow-up reminders (due today)
- Daily digest (your morning summary)
- Today's Focus items (interviews, overdue actions, stale apps)
- Upcoming events and interview prep
- Mood che

Getting Started